Turn on Delegate Access

A delegate automatically receives Send on Behalf permissions. This means your delegate can do the following:

• Respond to a meeting request sent to you, the manager.
• Receive meeting request responses sent to you, the manager.
• Compose and send an e-mail message that, when received, will have Delegate Name on behalf of Manager Name next to From.

By default, the delegate can read only the meeting requests and responses sent to the manager. The delegate does not have access to read any other messages in your Inbox.

1. On the Tools menu, click Options.
2. Click the Delegates tab, and then click Add.



Type the name of the person whom you want to designate as your delegate, or search for and then click the name in the search results list.

Click Add, and then click OK.

3. In the Delegate Permissions dialog box, you can accept the default permission settings or select custom access levels for Exchange folders.

If a delegate needs permission to work with meeting requests and responses only, the default permission settings, including Delegate receives copies of meeting-related messages sent to me, is sufficient. You can leave the Inbox permission setting at None. Meeting requests and responses will go directly to the delegate's Inbox.

Descriptions of delegate permission levels

• Reviewer   With this permission, the delegate can read items in the manager's folder
• Author   With this permission, the delegate can read and create items, and modify and delete items that you create. For example, a delegate can create task requests and meeting requests directly in the manager's Task or Calendar folder and then send the item on the manager's behalf.
• Editor   With this permission, the delegate can do everything that an Author has permission to do and additionally can modify and delete the items that the manager created.

 

4. To send a message to notify the delegate of the changed permissions, select the Automatically send a message to delegate summarizing these permissions check box.
5. If you want, select the Delegate can see my private items check box.

Click OK.

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